Attendance Information
Employees can view their attendance data via ESS. If any records require adjustment, correction requests are subject to company review and approval.
Employee Self Service Application
Access HR information and submit requests via the Employee Self Service feature in Sigma HRIS and Forte HRIS, based on employee access rights. Empower employees to handle routine tasks independently, allowing HR to focus on requests requiring direct assistance.
Make Everyday HR Services Easier to Access
Employees often contact HR to ask about attendance, payslips, or request status. ESS gives them direct access to the information permitted by their role, without always waiting for a reply. They can handle routine tasks more independently, while HR remains available when a record needs checking or a request needs additional support.
HR Requests
Submit requests and supporting details through a defined workflow. Available request types depend on the modules and policies your company uses.
Status and Approval
Employees can check whether their request is under review, requires additional information, or has been approved. Supervisors review requests based on their authority before making a decision.
ESS That Keeps Evolving
ESS and mobile applications are regularly updated to meet user needs. Our team assists in tailoring usage to the company's specific workflows.
Reduce Repetitive Tasks Without Losing HR Support
Employees wishing to check payslips or request statuses do not always need to ask HR the same questions. Self service tools provide direct access, while specific inquiries can still be addressed by the relevant personnel. This division of tasks allows HR to focus their time on reviewing and resolving employee needs.
Define Services
Select the information and request types that employees need on a daily basis.
Configure Access Rights
Align the roles of employees, supervisors, and HR with their respective authorities.
Guide Employees Through the Service
Introduce service workflows and support channels to ensure employees feel comfortable using the system.
Employees Request Leave and Check Attendance via ESS
Employee Self Service lets employees check information and submit HR requests within their access permissions. A clear process makes it useful. Employees need to know what to provide, who reviews a request, and how to check the result. HR can then spend less time gathering requests from different channels and more time reviewing them or helping employees who need support.
When requests are spread across chats and forms, employees often have to ask for status updates, and HR must find the records before answering. ESS brings requests and status information into a process that is easier to follow. During setup, identify the services used most often, the required information, and the approvers. Explain how employees submit a request, check the outcome, and provide missing information when a request is returned.
Introduce ESS with familiar tasks such as requesting leave or viewing a payslip. During the demo, follow a request from the employee to the manager who reviews it. Both should understand the available information and the next action. Our team helps prepare the application, guide users, and check the settings against company requirements. After launch, responsive support helps HR resolve issues rather than leaving users to work through them alone.
Start with the Most Frequently Used Services
For example, a company might prioritize leave requests and payslip access, as these are the topics employees ask about most often. Brief, consistent explanations facilitate adoption. When discussing the ESS application, use examples of daily tasks to evaluate navigation and workflows. Sigma HRIS and Forte HRIS can be introduced through demonstrations that focus on both the employee experience and the company's administrative requirements.
Start with the services employees ask HR about most often, such as leave, attendance, or payslips. Follow the process as both an employee and a reviewer during the demo. This gives a practical view of how easy it is to use. You can introduce the services that matter first, with clear instructions and a contact for help when needed.
Sigma HRIS and Forte HRIS offer ESS services that are continuously enhanced alongside their mobile applications. Sigma HRIS is available for on premises and private cloud deployments, while Forte HRIS is a cloud based solution. Use practical employee scenarios during the demo to observe the relevant processes in action. Our team assists with implementation preparation, application onboarding, and ongoing support whenever employees or HR teams encounter issues.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
Learn More
Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
Employee Self Service FAQs
What is Employee Self Service (ESS)?
Employee Self Service (ESS) is a service that allows employees to independently access information and submit HR related requests. Examples include viewing attendance data, accessing payslips, and applying for leave, subject to specific access rights.
Does ESS replace all HR functions?
No. ESS lets employees view information and submit requests, while HR and authorized managers still handle reviews, company policy, and cases that need individual attention.
Do Sigma HRIS and Forte HRIS include ESS?
Yes, both feature Employee Self Service. Service options and configurations can be discussed during a demo tailored to the company's needs.
Do all employees see the same menu?
Menus and information displayed depend on the user's role, access rights, and the specific services used by the company.
What is the difference between ESS and an HRIS application?
HRIS encompasses the management of HR processes, whereas ESS focuses on enabling employees and supervisors to access services within their scope of authority.
How do we get started with ESS?
Prepare user data, required services, approval workflows, and role assignments. Our team assists with the setup and provides guidance on usage.
Discuss Employee Self Service Needs with Our Team
Tell us which tasks you want to simplify and the challenges your team faces. We are ready to demonstrate how the application works, assist with setup, and provide guidance on its use.