Workdays
Define the workday pattern for each group. This information must align with the actual schedules in use.
Work Calendar and Holidays Application
Configure work calendars and holidays to serve as the basis for shifts, leave, and employee attendance tracking in Sigma HRIS or Forte HRIS. Tailor calendars to the specific needs of each branch to prevent HR from using incorrect workday references.
Define Workdays and Holidays for Each Company Location
Each location or work group may operate on a different calendar. HR must identify the applicable calendar to ensure attendance checks and leave requests are processed using the correct reference.
Holidays
Prepare the list of holidays used as the company standard. Designations must comply with applicable regulations and policies.
Work Calendar by Branch
Apply the appropriate calendar for each branch or work group. This allows HR to distinguish the operational days for each team.
Calendar Changes
Determine who is responsible for updating and communicating changes. Teams must use the same version when verifying attendance.
Configuring Calendars for Teams with Different Workdays
For example, one group might work on specific days while another is off. This information must be cross referenced with shift schedules so that attendance records are not evaluated solely against a general calendar.
Have your current calendar and examples of exceptions ready. Our team can help discuss the relationships between calendars, shifts, and leave, as well as application setup requirements.
Work Schedules and Shifts
Use work schedules & shifts as the reference for start and end times when reviewing employee attendance.
Employee Leave
Record employee leave requests and approvals so that HR is aware of the approved absence schedule.
Give HR and Employees the Same Workday and Holiday Information
The work calendar outlines working days, holidays, and special arrangements that form the basis for scheduling. Without a consistent reference, teams may have conflicting interpretations regarding leave, attendance, or work requirements on specific days. Companies with multiple locations must also consider calendars relevant to each workplace while ensuring that centralized administration remains easy to understand.
A branch may open on a day when headquarters is closed, or a particular team may follow a different weekly pattern. The calendar needs to reflect those arrangements as well as company rules. Prepare the calendars currently in use and highlight dates that need special treatment. These examples help us discuss which employees each calendar applies to and how it relates to their shifts.
Share calendar changes with the people who prepare shifts and manage attendance. They need to know the effective date and which employees are affected. Check existing schedules too, so an announced change does not conflict with the calendar used in the system. During the demo, compare two locations with different working days. This makes it easier to discuss settings that everyone can follow and reduces repeated questions to HR.
Assess the Impact of Calendar Changes
If a branch changes its working day for a particular date, confirm that employees, supervisors and HR all have the updated information. Use the same date when reviewing shifts and leave requests. Working through this example in the demo helps identify where the calendar and attendance records need to stay aligned.
Bring calendars from different locations or teams to the demo, including dates with special arrangements. Check that employees, schedule planners and HR would use the same working day information. This is especially useful where one group works while another is off. The discussion can then focus on actual scheduling needs rather than a separate list of holidays.
Discuss work calendars and holidays with the Sigma Solusi Informatika team. Sigma HRIS supports on premises and private cloud deployment, while Forte HRIS is cloud based. Bring your current calendars and branch specific arrangements so we can review the setup together. We help prepare records, configure the application and support users after implementation.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
Learn More
Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
Work Calendar and Holidays FAQs
Are work calendars and shift schedules the same thing?
They are different. A calendar defines working days and holidays, whereas shifts determine an employee's working hours on those days. Both are used in conjunction when tracking attendance.
What should be prepared for the consultation?
Have your current calendar and examples of exceptions ready. Our team can help discuss the relationships between calendars, shifts, and leave, as well as application setup requirements.
How do I choose between Sigma HRIS and Forte HRIS?
Sigma HRIS is available for on premises and private cloud implementation, while Forte HRIS is cloud based. The choice depends on company needs and IT policies, with guidance provided by our team during consultations and demos.
What if working days differ between the head office and branches?
Assign the right calendar to each employee group so schedules and reports use that group's working days and holidays.
When should calendar updates be communicated?
Before the affected schedule is implemented, inform the teams managing attendance and payroll about the effective date and the impact of the changes.
What needs to be checked at the turn of the year?
Review the calendar period, workdays, applicable holidays, and group assignments to ensure future schedules do not rely on outdated references.
Discuss Work Calendar & Holiday Requirements with Our Team
Tell us which tasks you want to simplify and the challenges your team faces. We are ready to demonstrate how the application works, assist with setup, and provide guidance on its use.