Participant Data
Cross reference employee identities with the participation data on record. Any changes to information must be verified before being used for administrative purposes.
BPJS Social Security Application
Manage BPJS membership details and contributions alongside payroll with Sigma HRIS or Forte HRIS. Keep membership status, calculated amounts, and payment confirmations distinct so HR and finance can see what still needs attention.
Reconcile BPJS Participant Data with Payroll Data
BPJS administration relies on current employee records. New hires, changes in pay, and departures may require further action. HR and finance need to agree on who updates membership information, checks payroll contributions, and confirms completion.
Enrolled Programs
Distinguish between the requirements for BPJS Kesehatan (Healthcare) and BPJS Ketenagakerjaan (Employment). The relevant programs and required data must be reviewed in line with the specific regulations for each.
Contribution Components in Payroll
Separate employer and employee contributions according to the applicable rules. Clear item names make payroll details easier to check.
Reconciliation of Data and BPJS Contributions
Compare payroll data with membership information and contribution administration records. Address any discrepancies through the responsible parties.
Check Employee Changes Before Summarizing Contributions
For instance, a new employee might be included in the payroll list, yet their membership data remains incomplete. HR must coordinate with the person responsible for BPJS matters to ensure the two processes are not assumed to be automatically completed simultaneously. Follow up notes help the team understand the actual status.
Prepare Membership Data
Bring samples of participant data and the contribution components used by the company.
Reconcile with Payroll
Discuss data sources, timeframes, and the division of review tasks with our team.
Review Reporting Requirements
Confirm the required data format and which steps the application handles. Administration through official BPJS services needs to be checked separately.
Reconciling BPJS Data with Payroll Administration
BPJS administration requires alignment between membership data and the information used for payroll. When there are new employees or changes in status, HR must ensure that follow up actions are coordinated with the relevant teams. Organized data simplifies the review of contributions and helps the company identify discrepancies that need resolution. Calculation bases and parameters must adhere to applicable program regulations.
HR and finance need to use the same membership information when preparing payroll. If a change is recorded in only one file, contribution amounts or membership status may differ when checked. Start with active members, employee changes, and the reports your team uses. Then agree on who updates the records and who checks the results. During the BPJS application demo, our team can discuss this workflow with you. An amount appearing in payroll should still be distinguished from confirmation that membership administration and payment are complete.
Use a new hire or an employee status change to walk through the work. Identify who prepares the records, checks them, and confirms that each step is complete. Also confirm the source of the contribution settings so they follow the applicable program rules. The demo can focus on the tasks HR and finance actually perform. Our team helps explain the records and checks involved, with support available when users need assistance.
Verify Membership Status After Data Entry into Payroll
For instance, employee data might be entered into the payroll system, yet the membership administration process still requires follow up. Neither task should be considered complete simply because the other has been performed. When reviewing the BPJS application, explain the company's processes for recording, verifying, and reconciling reports. By sharing a common reference point, HR and finance can divide responsibilities more clearly.
Bring examples of the membership lists and payroll reports your team currently compares. We can discuss which data to prepare, who checks it, and which tasks remain outside the application. This helps everyone understand the scope before implementation. The aim is to make records easier to maintain and check, while keeping responsibility for membership updates, contribution settings, and payment confirmation clear.
Sigma HRIS offers on premises and private cloud options, while Forte HRIS is cloud based. Both solutions cater to companies of various sizes, meeting specific payroll needs and IT policies. Our team assists with process mapping and application setup. Use actual company components and reports during the demo to ensure a clear discussion. Responsive support is also available to assist the HR team with any questions or issues encountered during daily operations.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
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Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
BPJS Social Security FAQs
Are BPJS Kesehatan and BPJS Ketenagakerjaan the same?
They are different. BPJS Kesehatan and BPJS Ketenagakerjaan have their own respective programs and administrative procedures. Participant data and contribution components must be distinguished during payroll processing.
Does recording information in the HRIS mean the contributions have been paid?
No. Recording a contribution in payroll does not confirm payment. The company still needs to complete and verify the required administration and payment steps.
What needs to be prepared for a BPJS management demo?
Prepare sample membership records, contribution items, and the relevant periods. Show how your team checks them against payroll so we can discuss the required setup.
Why must membership data be reconciled with employee data?
Reconciliation helps identify discrepancies in identity and status that could affect administration. Use data that has been verified by the person in charge.
How should changes in participant data be handled?
Record the changes along with their effective dates, then coordinate the updates through the company's established administrative processes.
Which records should be kept separate in a BPJS summary?
Separate participant data, contribution calculation results, and payment confirmations so that administrative status is not determined based on a single summary alone.
Discuss BPJS Needs with Our Team
Tell us which tasks you want to simplify and the challenges your team faces. We are ready to demonstrate how the application works, assist with setup, and provide guidance on its use.