HRIS System Integration

Connect HR workflows with your company’s applications

Reduce repeated transfers between applications with integration suited to your operations. We review the workflow, available configuration, and any enhancement needed.

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Reduce Repeated Entry Through HRIS Integration

Companies often use separate applications for HR, finance, and operations. Without a defined exchange, teams may retype information already available elsewhere. Sigma Solusi Informatika reviews the workflow with users and IT to identify how an integration can support the actual task.

Identify the Records That Need to Be Exchanged

Begin with work that is repeated. Finance may need payroll costs by department while HR already holds the calculation results. Agree the information to send, the period it covers, and who will check it. Exchange the records required for that purpose.

We review practical examples and required formats. Agree which application holds the primary record so changes are coordinated. If department codes differ between systems, map them before the connection enters use.

Choose an Appropriate Exchange Method

The method depends on both applications’ capabilities. Some requirements can use file exchange; others need an API. Frequency should follow the task: information needed at period end may not need to be sent after every change.

Sigma HRIS and Forte HRIS provide flexible settings for company workflows. We review existing configuration and integration capabilities first. If additional functionality is needed, an enhancement can be scoped with clear dependencies, responsibilities, and an agreed schedule.

Check That Received Records Can Be Used Correctly

A successful transmission does not prove the receiving application has interpreted every field correctly. The total cost might match while departmental allocations differ because codes were mapped incorrectly. Test the results used in the next business process.

We help prepare examples with the relevant teams. Also agree how delayed transfers and corrected records will be handled. Users should know what to check and whom to contact when an issue occurs.

Plan Checks for Ongoing Integration Use

Define the source, records exchanged, schedule, and way to confirm receipt. Discuss interrupted connections and repeated transmissions. For example, sending the same payroll summary twice should be checked so it is not treated as two separate transactions.

Share a workflow example, the applications involved, and the expected result. We review configuration and enhancement options according to the selected product and environment. Sigma HRIS supports on premises and private cloud deployment, while Forte HRIS runs in the cloud.

When replacing HRIS, Sigma Solusi Informatika reviews required connections with your IT team. We check formats and existing connection options, then discuss enhancement and testing scope where standard configuration does not cover the need. HRIS API integration can be considered where appropriate, with support coordination continuing after launch.

HRIS Finance and Accounting IntegrationAttendance Device Integration

Explore the HR processes that may be included in the discussion, preparation, and user guidance for this service.

Time Clock Synchronization

Connect time clock data to your HRIS to streamline attendance tracking, using integrations tailored to your company's hardware.

Finance System Integration

Link business travel data to the finance system for advance payments and reimbursements in line with company workflows.

Payroll Management

Manage employee payroll, salary components, taxes, and deductions using Sigma HRIS or Forte HRIS, backed by our implementation and support teams.

Questions About HRIS System Integration

What happens to existing integrations when we replace HRIS?

List the connections still needed with your IT team and the people responsible for each application. Sigma reviews records, formats, access, and testing before agreeing the integration. Existing connections must be checked for compatibility with the new system.

What does HRIS integration achieve?

It exchanges records with other applications to reduce repeated entry and provide the information needed for subsequent tasks.

Can every application be connected immediately?

We need to review each application’s capabilities. Formats, access, and exchange methods are discussed before choosing an approach.

Does every integration need an API?

No. File exchange or an API may be appropriate, depending on requirements and the capabilities of the systems involved.

Will integration require an enhancement?

We first review existing settings and capabilities. An enhancement can be planned if a requirement is not already covered.

Who should take part in the discussion?

Include the process users, IT team, and people responsible for the connected applications so operational and technical requirements can be confirmed.

How do you check an integration?

Follow sample records from the source to the receiving application. Check completeness, codes, periods, and the results used by the business.

Discuss the Applications You Want to Connect

Tell us the source, receiving application, and work currently repeated between them. We will review integration options and any enhancement requirements.

Discuss HRIS IntegrationExplore Sigma HRIS and Forte HRIS