Leave Types
Configure the leave types used by the company. Define the rules and the information that must be recorded for each type.
Employee Leave Application
Manage employee leave, including balances, requests, and approvals, in line with company policy using Sigma HRIS or Forte HRIS. Help employees understand the request process and enable HR to easily update attendance records once leave is approved.
Manage Employee Leave Requests and Approvals
HR and supervisors need visibility into requested leave dates, approval outcomes, and the data used for attendance records. If requests are scattered across various conversations, tracking the final decision can be difficult.
Leave Start and End Dates
Ensure start and end dates are clear. Consider the work calendar when reviewing the requested period.
Leave Approval Workflow
Determine the reviewers and approvers. Approval requirements follow company policy and do not necessarily align with the direct reporting structure.
Update Leave Status for HR
Once a decision is made, HR requires accurate information to prepare attendance records and handle related administration.
Handling Changes to Employee Leave Schedules
For example, an employee might change their leave dates after discussing the matter with their supervisor. The team needs to know which request was ultimately approved to ensure records do not retain the old dates.
Define leave entitlement rules, request formats, and approval workflows. Our team assists in setting up these processes, including handling leave cancellations and date changes.
Absence and Leave Requests
Supplement attendance records with leave and absence information so HR understands the reasons behind the attendance entries.
Work Calendar and Holidays
Align attendance checks and leave periods with the company's applicable work calendar & public holidays.
Track Leave Balances and Approval Status
Employees need to know how much leave they can request, while supervisors need to plan team coverage. Keeping leave types, dates, balances and approval decisions together helps both sides. Explain the company's rules consistently so employees know what applies and HR does not have to clarify the same policy each time.
Common leave questions are straightforward: How many days remain? Which dates were requested? Has the request been approved? When the answers sit in separate records, HR spends time checking and responding repeatedly. During the demo, review how employees and approvers find this information. Confirm the leave categories and rules first, then follow the request through review and approval. Clear information helps employees submit complete requests and supervisors plan around them.
Leave plans can change, so cancellation and date changes need a clear process too. An employee may postpone part of their leave after discussing work commitments with a supervisor. HR needs the latest approved dates and any resulting balance changes, rather than the original request alone. Include a changed or cancelled request in the demo to check how each person follows the process. This helps prevent uncertainty about which dates are approved and what still needs attention.
Manage Task Allocation During Employee Leave
For example, consider a scenario where multiple employees from the same unit request leave for overlapping dates. Supervisors need to review workload distribution before making a decision. If a request is modified or cancelled, the data used for attendance tracking must also be updated accordingly. When discussing the leave application, use such scenarios to demonstrate how the request workflow and data updates support both employee needs and company operations.
Employees should be able to understand the status of a leave request without repeatedly asking HR. Supervisors need the dates and details to arrange team coverage. During the demo, follow one request from submission to the final decision, including a date change. Check what each person needs to see and do. A clear process makes leave easier to manage while keeping records consistent with company policy.
Discuss leave management with the Sigma Solusi Informatika team. Sigma HRIS supports on premises and private cloud deployment, while Forte HRIS is cloud based. Bring your leave rules and sample requests so we can demonstrate a process relevant to your team. We help prepare data and configure the application, with ongoing support after implementation.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
Learn More
Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
Employee Leave FAQs
Must every company have the same leave rules?
Leave types and administration may vary by company policy, provided they comply with applicable regulations. Our team helps configure settings for leave entitlements, requests, and approvals.
What should be prepared for the consultation?
Define leave entitlement rules, request formats, and approval workflows. Our team assists in setting up these processes, including handling leave cancellations and date changes.
How do I choose between Sigma HRIS and Forte HRIS?
Sigma HRIS is available for on premises and private cloud implementation, while Forte HRIS is cloud based. The choice depends on company needs and IT policies, with guidance provided by our team during consultations and demos.
Why do leave balances need to be checked before migration?
Opening balances serve as the reference for future requests. Reconcile periods, used entitlements, and pending requests to avoid duplicate records.
What happens if leave dates change?
Follow the company's change or cancellation process, then check whether approvals, leave balances and attendance records need to be updated.
Is the requested leave the same as the approved leave?
No. Distinguish between pending, approved, and cancelled requests to ensure balances and reports reflect the correct status.
Discuss Employee Leave Requirements with Our Team
Tell us which tasks you want to simplify and the challenges your team faces. We are ready to demonstrate how the application works, assist with setup, and provide guidance on its use.