Report Period
Define start and end dates as required. The operational summary period does not necessarily match the payroll period.
Attendance Reporting Application
Prepare employee attendance reports by period, department, and branch for HR review and payroll preparation. Use the summary to identify incomplete records and follow up on corrections before payroll processing.
Employee Attendance Summary by Period and Work Location
Attendance summaries should state their reporting period and data source clearly. Check work schedules and approved time off before sharing the figures so other teams can rely on the results.
Employees and Locations
Specify the groups to be reviewed, such as departments or branches. The report's scope must be clear so that readers understand the results.
Attendance Status
Use attendance categories that HR and supervisors understand consistently. Check them against work schedules, leave and approved time off.
Reviewing the Summary Before Use
Distinguish between the preliminary summary and the final, ready to use results. Outstanding corrections must be addressed before the data is submitted.
Checking for Incomplete Data in Attendance Reports
A branch report may contain several missing entries. Before treating them as absences, check whether device records have arrived and whether any leave or time off requests are still unrecorded. The summary shows where to investigate, while the underlying records help explain what happened.
Bring examples of the reports HR currently uses. Our team can help customize columns, periods, and data groupings to ensure the reports are practical for daily operations.
Employee Attendance Application
Manage clock in and clock out records via the employee attendance application to ensure attendance checks use accurate employee data.
Time Clock Synchronization
Verify data completeness via time clock synchronization before compiling the employee attendance summary.
Review Late Arrivals and Absences in Attendance Reports
Attendance reports help HR track lateness, absences, and incomplete records within a specific period. To be useful, the reader must understand the meaning of each category and the status of the displayed data. A summary awaiting correction differs significantly from verified data. When presenting data by department or branch, consistent definitions for periods and categories should be used to avoid misleading comparisons.
Different users need different attendance information. HR may need a list of missing records to follow up, while a branch manager needs an overview of the team's attendance. Payroll requires a confirmed summary for the relevant period. Decide what each report should help the reader do before choosing its columns. This keeps important details easy to find without crowding every report with the same information.
Reports from different teams are only useful for comparison when their periods and categories are clear. A team working six days a week, for example, cannot be assessed in the same way as one working five without accounting for that difference. During the demo, use data that reflects your branches and schedules. Check whether readers can explain the figures and identify records needing follow up. A useful report helps the team decide what to check or improve next.
Check Why Late Arrivals Have Increased
If late arrivals increase in one team, check the assigned schedules and any recent operational changes before drawing conclusions. HR may need individual records to investigate, while management needs a summary explaining the pattern. Agree on who will use each report and what it should help them decide.
Begin with the questions the report aims to answer. HR might want to identify incomplete records, while supervisors want to check their team's status; neither necessarily requires the same view. During the demo, use these example questions to determine the necessary level of detail. A useful report helps the reader decide on the next course of action. Therefore, the priority should not be the number of columns, but rather whether the information is clear enough for use in daily operations.
You can discuss your attendance management needs with the Sigma Solusi Informatika team. Sigma HRIS offers on premises and private cloud options, while Forte HRIS is cloud based. The choice depends on operational requirements and company IT policies. Bring examples of the schedules or summaries currently in use to make the demonstration more concrete. Our team assists with application preparation and setup, and provides support whenever users need help after the system goes live.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
Learn More
Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
Attendance Reports FAQs
Does the attendance report automatically generate the payroll result?
The attendance report provides information for payroll rather than calculating the final salary. HR should first review corrections, leave and approved time off, then use the confirmed summary according to company policy.
What should be prepared for the consultation?
Bring examples of the reports HR currently uses. Our team can help customize columns, periods, and data groupings to ensure the reports are practical for daily operations.
How do I choose between Sigma HRIS and Forte HRIS?
Sigma HRIS is available for on premises and private cloud implementation, while Forte HRIS is cloud based. The choice depends on company needs and IT policies, with guidance provided by our team during consultations and demos.
Why should the attendance reporting period match the payroll period?
Aligning the periods makes it easier for HR to reconcile attendance data with payroll processing. If cut off dates differ, determine which data falls into the next payroll period.
How do you compare attendance across branches?
Use consistent category and period definitions, and account for differences in calendars and work schedules.
What needs to be resolved before a report is considered final?
Check missing records, corrections, leave, approved time off and any outstanding approvals. Resolve these before treating the summary as final.
Discuss Attendance Report Requirements with Our Team
Tell us which tasks you want to simplify and the challenges your team faces. We are ready to demonstrate how the application works, assist with setup, and provide guidance on its use.