Limits on Data Usage
Using AI does not mean exposing all HRIS data to the AI integration. Sensitive data is not provided to the integration.
Data Privacy in AI
Sigma HRIS and Forte HRIS do not transmit sensitive data to AI integrations. Understand how information is used in line with requirements and company policy. Our team assists in explaining usage workflows to HR and IT before the features are implemented.
Sensitive Data Is Not Transmitted to AI Integrations
Employee information is used for HR administration, but this does not mean all such information is shared with the AI integration. In Sigma HRIS and Forte HRIS, sensitive data is not provided to the AI integration. Our team helps clarify how this information is used based on job requirements and company policy.
Information Required by AI
Determine the information needed for the use case. Discussions focus on job requirements without expanding access to sensitive data.
User Guidelines
Users need to understand the limits regarding permissible information. Avoid entering sensitive data into sample queries or materials for the AI integration.
HR and IT Coordination
HR and IT teams can discuss usage requirements and data limits with our team to ensure implementation aligns with company policy.
Separate HR Administrative Data from Information for AI Integration
The need to manage employee data differs from the need to process information via AI. When discussing a scenario, the company needs to know what information is being used and for what purpose. Our team helps clarify the scope while adhering to the rule that sensitive data is not provided to the AI integration.
Map Out Use Cases
Describe the tasks to be supported and the information required.
Clarify Information Limits
Discuss the scope of data and ensure users understand what information must not be included.
Align with Policy
Involve HR and IT stakeholders to review appropriate usage.
AI Usage Requires Clear Information Boundaries
Companies need to understand the information used when discussing AI integration within HRIS. The principle applied to Sigma HRIS and Forte HRIS is that sensitive data is not shared with AI integrations. Discussions regarding requirements should begin with the intended use and the information the company deems critical. Use workflow examples to ensure the team understands the information being used and the limits of its usage.
Before using AI, HR and IT should agree on which information may be used. Define what the company considers sensitive so users have consistent guidance. Sigma HRIS and Forte HRIS do not provide sensitive data to AI integrations. Use an example task to review the required information and how it is handled. Our team can explain the technical details that need confirmation before use.
HR and IT need to agree on the AI features to be used, the designated users, and the permissible information. During demonstrations, use examples that are safe to discuss and ask for clarification on any parts of the workflow that require it. Users also need guidance to avoid inputting information beyond what is necessary for the process. Internal policies help clarify responsibilities regarding AI usage in daily operations. Companies can evaluate the benefits and information usage limits before making a decision that aligns with their needs and internal policies.
Review the Information Used by AI with HR and IT
During demonstrations, companies can use prepared examples to understand the process and inquire about information boundaries regarding the usage under discussion. The HR and IT teams need to share a common understanding before making a decision. Usage policies and user support help ensure that work practices remain aligned with objectives, including when AI is used for searches or input assistance.
When discussing privacy, use specific workflow examples and questions. Involve HR and IT to ensure a shared understanding of company requirements. Demonstrations do not require the use of sensitive data to explain functionality. Ask for clarification on any unclear points before making a choice. This ensures decisions are based on sufficient information and users have clear guidelines, rather than relying on generic security terminology.
Sigma HRIS and Forte HRIS are continuously developed with AI powered capabilities. Sigma HRIS is available for on premises and private cloud environments, while Forte HRIS is cloud based. AI usage can be tailored to your company's specific needs and policies. Prepare safe, representative work scenarios for the demo to better evaluate the benefits. Our team explains how to use the system and provides support whenever assistance is needed.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
Learn More
Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
Data Privacy in AI FAQs
Is sensitive data shared with the AI integration?
No. Sigma HRIS and Forte HRIS do not share sensitive data with the AI integration. Users must also adhere to company guidelines when preparing prompts or materials for the AI.
Does the AI integration access all data within the HRIS?
No. Managing information within the HRIS does not mean all data is shared with the AI integration. Sensitive data is not shared with the integration.
What should be considered when preparing AI use cases?
Use examples that do not contain sensitive data. Select information relevant to the scenario and confirm the scope of usage with our team.
Does AI assisted data entry mean sensitive data is sent to the AI integration?
No. The ability to read data does not mean sensitive data is shared with the AI integration. The sources and workflows for required scenarios can be explained during a demo or technical discussion.
Where is the AI process executed?
The processing workflow follows the specific product and environment in use. Our team can explain this in coordination with your company's IT team. Sensitive data is not shared with the AI integration.
How does the company review compliance with its privacy policy?
Involve HR and IT to review information sources, usage workflows, and internal policies. Our team helps explain the configuration based on the specific products being used.
Discuss AI Data Privacy Needs with Our Team
Tell us which tasks you want to simplify and the challenges your team faces. We are ready to demonstrate how the application works, assist with setup, and provide guidance on its use.