HRIS System Migration

Switch systems with the help of an experienced team

Move to Sigma HRIS or Forte HRIS with help preparing records, configuring the application, and supporting initial use. Our team works with you to keep the transition organised and moving forward.

Discuss Your RequirementsExplore the Details

Prepare for a Smoother HRIS Transition

Companies replace an HRIS for many reasons, from unsupported workflows to support that is difficult to reach. A successful transition involves more than copying records. Company rules, user responsibilities, and work already in progress also need attention. Sigma Solusi Informatika coordinates these preparations with your team so HR has a clear plan for continuing operations.

Identify the Work That Must Continue

Start with tasks that must continue during the transition, such as attendance recording, leave requests, and payroll. Also list what you want to improve in the new application. This separates essential continuity requirements from changes planned for the new system.

We map requirements using examples from your operations, discussing opening records, company rules, and who can confirm them. With more than 10 years of implementation experience, our team keeps these discussions focused. Your company does not need to draft every technical requirement from scratch.

Prepare the Records the New System Needs

You may not need to transfer every record from the previous application immediately. Agree which current records, opening balances, and historical information are required. Importing files without reviewing their contents can carry existing errors into the new system.

We review sample exports, map columns, and explain what information is missing. Your company confirms the source records, while our team helps prepare and transfer them within the agreed scope. File formats and access to the previous system are reviewed before the work proceeds.

Check the Records Before Operational Use

After importing, check record counts, employee assignments, and representative workflows. Use the same agreed reference when comparing results so differences can be investigated. If entries continue in the previous application, define which dates the imported records cover.

We help check results and address findings before initial use. The transition schedule takes ongoing HR work and payroll deadlines into account. After the move, Application Specialists and support channels remain available for user questions and issues.

Plan the Records, Responsibilities, and Changeover

HRIS migration transfers records and working processes from the previous system to a new application. Set the final date covered by the imported records, decide how unfinished transactions will be handled, and nominate who approves the checks. Retain reports and records still needed from the previous system so historical questions can be answered after the move.

Clear responsibilities make migration smoother. Sigma helps with preparation, checks, and user guidance within the agreed scope, while your company confirms policies and results. Sigma HRIS supports on premises and private cloud deployment, while Forte HRIS runs in the cloud.

Sigma Solusi Informatika helps companies replace an HRIS that no longer meets their needs, whether the problem is application limitations, manual work, or inadequate support. We prepare Sigma HRIS or Forte HRIS around the requirements discussed with your team. Support after migration continues once the records have been transferred, so users have help as they begin working in the new application.

Migrating from Excel to HRISEmployee Data Migration

Explore the HR processes that may be included in the discussion, preparation, and user guidance for this service.

Employee Data Management

Manage employee records for HR administration and payroll with Sigma HRIS or Forte HRIS, backed by implementation guidance and responsive support.

Employee Attendance

Manage employee attendance based on work schedules, leave, and time off requests to generate organized attendance reports and payroll data.

Payroll Management

Manage employee payroll, salary components, taxes, and deductions using Sigma HRIS or Forte HRIS, backed by our implementation and support teams.

Questions About HRIS System Migration

Do we have to prepare the migration ourselves?

No. Sigma helps review sample records, file formats, configuration requirements, and results within the agreed scope. Your company confirms policies and source records. Training and support continue after the move to Sigma HRIS or Forte HRIS.

When should we stop using the previous application?

Agree the changeover after checking essential records and workflows in the new system and confirming that users are ready. Set a final date for entries in the previous application and decide how required historical records will remain accessible. Account for payroll deadlines and outstanding requests.

Can records from any previous application be imported immediately?

We first review export options, file formats, and access. The migration approach depends on the records your company can provide.

Do we need to transfer every historical record?

Not necessarily. We discuss current records, opening balances, and the history needed for ongoing use before agreeing the migration scope.

What helps migration progress quickly?

Use an agreed source of records and nominate people who can confirm results. Our team helps prepare and check the migration in a focused sequence.

What happens to transactions still in progress?

We agree the reporting periods and outstanding transactions that need to continue, so entries are neither missed nor duplicated.

Will users receive help after migration?

Yes. Application Specialists and support channels remain available to help users and resolve issues.

Plan the Move from Your Current HRIS

Tell us about your existing system, the issues you want to address, and important operational deadlines. Sigma will help plan record preparation, migration, and guidance for your users.

Discuss Your HRIS MigrationExplore Sigma HRIS and Forte HRIS