Employee Data Migration

Prepare employee records with guidance from the start

Our team helps prepare employee records for use in the new application. We review sources and results with your team to reduce corrections after migration.

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What to Check When Migrating Employee Records

Employee records support many HR tasks. Inconsistent employee numbers, employment status, departments, or assignments can affect reports and subsequent workflows. Before migration, check that these details agree with one another. Sigma Solusi Informatika helps prepare and verify the records so HR does not have to manage the technical process alone.

Use Consistent Employee Numbers

An employee number links records from different sources. Different numbers for one employee, or one number shared by two employees, can cause attendance and payroll records to be assigned incorrectly. Explain any employee number changes and how returning employees are recorded.

We review available records and flag entries that need confirmation. Your company confirms the correct information from its sources. An agreed reference makes matching faster and reduces duplicate or incorrectly assigned records.

Confirm Branches, Departments, and Positions

Branch and department names should match the organisation when the application enters use. Older files may contain former units or assignments from before an employee transfer. Importing them without review can make reports reflect an outdated structure.

We review units, positions, and the effective date for the migration. Examples of changes help distinguish current assignments from required history. This preparation also supports configuration of workflows that rely on employee records.

Check Record Completeness and Import Results

Matching the total number of records does not prove that every detail is correct. Check examples from different branches and employee groups, including employment statuses relevant to the selected modules. Identify missing information before it affects another process.

We compare results with the confirmed source, record differences, and check them again after correction. The resulting opening records support HR administration, attendance, and payroll according to the modules your company uses.

Separate Current Assignments from Assignment History

When an employee changes branches, the current assignment and the previous assignment serve different reporting needs. Agree an effective date so opening reports use the correct information. Check employee counts by branch and status as well as the company total to find missing or incorrectly grouped entries.

For example, an employee moves from branch A to branch B at the start of the month. The current employee list should show branch B, while reports for the previous month may still need the former assignment. We help identify the current and historical records required; HR confirms the effective date and correct source.

Sigma Solusi Informatika helps prepare employee records for the move to Sigma HRIS or Forte HRIS. HR confirms the source information, while our team helps match and check it. After migration, HRIS administrator training helps users keep the records up to date.

Payroll Data MigrationAttendance Data Migration

Explore the HR processes that may be included in the discussion, preparation, and user guidance for this service.

Employee Data Management

Manage employee records for HR administration and payroll with Sigma HRIS or Forte HRIS, backed by implementation guidance and responsive support.

Position Management

Manage position data, responsibilities, and employee levels using Sigma HRIS or Forte HRIS, aligned with the company structure.

Employee Transfers and Promotions

Manage employee transfers and promotions, including changes in position, placement, and payroll data, using Sigma HRIS or Forte HRIS.

Questions About Employee Data Migration

What employee data needs to be transferred?

The selected modules determine what is needed, such as employee numbers, employment status, and branch or department assignments. We explain the opening records relevant to your setup.

What if employee numbers differ between sources?

The differences need to be reconciled and confirmed. We help review them so each record belongs to the correct employee.

Do records for former employees need to be included?

This depends on the history and reports your company needs. Current employee records should be distinguished from historical records.

Who determines the correct data?

Your company confirms the records against their source. Sigma helps identify differences and prepare the migration.

Should we check each employee’s current assignment?

Yes. Branches, departments, and positions should reflect the agreed effective date so reports show the correct assignments.

What helps preparation move faster?

Agree the source records and involve people who can confirm their contents. We help with formatting, matching, and checking results.

Prepare Employee Records for Your New HRIS

Share a sample employee list and the source files used by HR. We will review employee numbers, assignments, status, and the checks needed after migration.

Discuss Employee Data MigrationExplore Sigma HRIS and Forte HRIS