HRIS API Integration

Exchange records according to your business process

Discuss the required workflow with HR and IT before choosing the connection. We review the records, both applications’ capabilities, and how results will be tested.

Discuss Your RequirementsExplore the Details

Plan API Integration Around the User’s Task

An API lets applications exchange information through a defined connection. Its existence alone does not establish that a business requirement is covered. Agree what should be sent, when it is needed, and what the receiving application should do with it. Sigma Solusi Informatika connects these operational requirements with the technical discussion.

Define the Process the Connection Will Support

A request for an API should explain its purpose. An internal application might need department information to route requests to the right approver. Identify the source, required fields, and how a department change should affect that workflow.

We clarify the requirement with process owners and IT. Documentation from the other application supports the technical review. Checking existing capabilities before agreeing scope shows which parts are covered and where an enhancement may be needed.

Agree Access and the Records to Exchange

Assign responsibility for the connection. The company identifies the receiving application, its owner, and the access rules. Also agree what should happen when a transmission fails or the receiving application cannot accept a record.

We coordinate technical requirements with the relevant application team. Connection details follow the environment and supported capabilities. Information shared should remain within the integration’s agreed purpose, with access checked before operational use.

Test Received Results and Interrupted Transfers

An API response alone does not show that the receiving application can use the information correctly. Check the format and intended business result. Include incomplete records, repeated transmissions, and interrupted connections in the discussion of expected behaviour.

We prepare tests with the relevant teams and review settings suited to the connection. Additional capabilities can be scoped as an enhancement with clear acceptance checks. After launch, changes to either application should be coordinated to maintain compatibility.

Explain the Required Information in Business Terms

An API lets applications request or send information through agreed technical rules. HR can begin the discussion by explaining:

  • Which records are needed and which application sends or receives them.
  • What the records support, such as department information used to route requests.
  • When the information must be available and how delays should be handled.

Share the integration’s purpose and available application documentation. We review API capabilities, development requirements, and testing. Scope and timing follow that review so each team understands its preparation, responsibilities, and expected results.

Sigma Solusi Informatika coordinates Sigma HRIS or Forte HRIS integration with the team responsible for the connected application. Replacements and updates require testing of affected connections. Where additional capabilities are needed, an enhancement consultation clarifies the work and support after launch.

HRIS Enhancement ConsultationHRIS Feature Development

Explore the HR processes that may be included in the discussion, preparation, and user guidance for this service.

Finance System Integration

Link business travel data to the finance system for advance payments and reimbursements in line with company workflows.

Time Clock Synchronization

Connect time clock data to your HRIS to streamline attendance tracking, using integrations tailored to your company's hardware.

Employee Data Management

Manage employee records for HR administration and payroll with Sigma HRIS or Forte HRIS, backed by implementation guidance and responsive support.

Questions About HRIS API Integration

Is an API available for every integration requirement?

Availability depends on product capabilities and the specific requirement. We review these before confirming the scope.

Who provides documentation for the other application?

The application owner or provider should supply the relevant technical information.

Does integration require exposing every HRIS record?

No. The exchange covers only the information needed for the agreed process.

What if the requirement is not yet supported?

We review available settings and capabilities first. An enhancement can then be discussed with an agreed scope and schedule.

What needs to be tested?

Check formats, completeness, results in the receiving application, and handling of failures or repeated transmissions where relevant.

What happens if a connected application changes?

Coordinate the change and retest the affected parts so the integration continues to meet its requirements.

Discuss the Records Your API Connection Needs

Involve the team responsible for the other application and bring available documentation. We will review formats, access, transmission, and connection tests.

Discuss API IntegrationExplore Sigma HRIS and Forte HRIS