Prepare attendance records for your new HRIS
Our team helps prepare the attendance records needed for a smooth transition. We check their source and reporting period before they are used in subsequent processes.
Attendance records may come from a device, an application, or a summary already checked by HR. These sources do not necessarily contain the same information. A clocking timestamp differs from an attendance result that accounts for schedules and corrections. Sigma Solusi Informatika helps identify these differences and prepare the records needed in the new application.
A device export may contain timestamps, while an HR summary includes results checked against work schedules. Treating them as equivalent can produce unexpected results. Identify which records have been reviewed and which still need processing.
We review sample files and explain the format needed. Your company confirms the source and whether corrections have been applied. Knowing exactly what each file contains makes preparation more efficient.
An employee’s device ID may differ from the employee number used by HR. Match these identifiers so records belong to the correct person. Also agree the period covered when the previous system continues receiving attendance entries during preparation.
We help review identifier matching and the periods to import. Ongoing device synchronisation is discussed separately from historical record migration. Connection options and formats depend on the device, and we explain how new records will arrive after the transition.
Check attendance examples against the relevant schedules and corrections. Pay particular attention to shifts that cross midnight or employees who change work locations. Correct record counts alone do not show that the attendance results are right.
We help review results and investigate differences. Where attendance affects payroll, use records whose status has been confirmed. Shared checks give HR a clear basis for continuing its work.
Test an employee who clocks in at night and clocks out the following day. Confirm that both entries belong to the correct shift. Decide how records received after the initial export will be added, so none are missed or counted twice.
Sigma helps throughout source review and result checks, giving HR clear guidance on technical requirements. We prepare the records needed for the agreed operational period. After migration, our team remains available to discuss ongoing connections and help users.
Sigma Solusi Informatika helps migrate attendance records to Sigma HRIS or Forte HRIS and plan how new records will be received. If existing devices remain in use, we review attendance device integration according to their capabilities. Guidance continues as HR checks the summaries used for payroll.
We can review a sample export. File formats, employee numbers, and the intended use need to be checked first.
Not always. A reviewed summary may account for work schedules and corrections, while device records may contain only timestamps.
We help match device IDs to employee numbers in HRIS. HR confirms the matches before the attendance records are imported.
No. Importing existing records and setting up ongoing synchronisation are separate requirements. Device compatibility and connection options need to be discussed.
We agree the period covered by the initial import and how later records will be added, so entries are neither missed nor duplicated.
Yes. If attendance feeds payroll, the results and their approval status should be checked before processing.
Share your attendance sources, the periods required, and a sample summary. We help distinguish device logs, corrected results, and the records needed for payroll.