New Employee Data
Prepare the employee number, assignment and other records HR needs. Check for missing details before using the information in further administrative work.
Employee Onboarding Application
Prepare employee records, assign onboarding tasks and coordinate first day requirements with Sigma HRIS or Forte HRIS. Help HR and managers check what is ready before a new colleague joins.
Prepare Data and Work Requirements Before New Employees Join
New employees need to get to know the team, understand their duties, and learn about the HR services they will use. Simultaneously, HR prepares data and coordinates with supervisors and relevant departments.
Relying solely on messages for preparation can lead to overlooked requirements. A clear onboarding workflow ensures all parties know what needs to be prepared and when tasks should be completed.
Team and Supervisor
Ensure the department, position, and designated supervisor are clearly defined. This information helps new employees understand their role within the team.
HR Service Preparation
Introduce the services the employee will use, including ESS (Employee Self Service) as required by the company. Discuss who to contact if questions arise.
Division of Tasks
Define the roles of HR, the supervisor, and other departments during the preparation phase. Requirements for equipment or work access need to be coordinated with the relevant parties responsible for them.
HR and Supervisor Coordination for Welcoming New Employees
For example, consider an employee starting work at a new branch. While initial administrative paperwork may be complete, the employee still needs to know who their supervisor is, their initial schedule, and the HR contact person. Proper preparation encompasses the information and communication necessary to begin work.
Our team assists in preparing onboarding administration within the HRIS in line with company workflows. HR and supervisors continue to facilitate team introductions and job orientation to ensure new employees are ready to perform their duties.
Preparing the Company Onboarding Workflow
Use the workflows and files already used by the HR team. From there, we assist in preparing the data, assigning access, and configuring the application accordingly.
Completing New Employee Data
Explore Employee Data Management to prepare the records used during onboarding and subsequent HR work.
Help New Employees Know Where to Start
New employees need to know what their role involves, whom to contact and which services they can use. An onboarding process brings these preparations together instead of leaving them in separate messages. HR, managers and support teams may each handle different tasks. Record who is responsible for each item and when it needs to be ready so everyone can follow the same plan.
A useful first day introduction covers the workplace, schedule, manager and internal services. If one HR colleague has to explain everything, some tasks may wait while that person handles other work. Assigning preparation to the relevant teams helps avoid this. The checklist should reflect the employee's role and location, rather than including the same items for everyone. A clear process does not need many stages. What matters is knowing what to prepare, who will do it and when it will be complete.
Start with the questions new employees often ask. Repeated questions about attendance, ESS access or initial duties may show where information is missing. Prepare the answers before the first day and identify what the manager should explain in person. Use different roles in the demonstration to check which preparations they share and where they differ. HR can then review the status of each task, while the new employee receives practical guidance for their own work.
Tailor Preparation to Employee Roles
Office and field employees may need different equipment and instructions. Branch employees need their schedule and attendance procedure, while a supervisor may also need guidance on approving requests. Use these examples when reviewing the onboarding application. Look at whether the employee can start their work and knows where to get help, rather than judging readiness only by how many forms are complete.
Good onboarding gives employees a clear starting point without adding unnecessary forms. Review the questions asked during the first week and decide which answers should be provided in advance. Compare office and branch roles in the demo so differences in access, schedules and support contacts are visible. Preparing for each role helps employees settle in and reduces last minute requests for internal teams.
Sigma HRIS supports on premises and private cloud deployment, while Forte HRIS is cloud based. Both serve small businesses through large enterprises, depending on their needs and IT policies. Our team helps map requirements, prepare records and configure the application. Tell us which HR processes you want to improve so the demonstration reflects your team's work. Support remains available after implementation for questions and user issues.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
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Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
Employee Onboarding FAQs
What is employee onboarding?
Onboarding is the process of helping new employees get to know the company and begin their work. The process includes data preparation, team introductions, task explanations, and access to necessary HR services.
What should be discussed during the demo?
Outline activities before and after the first day, the parties involved, and the information to be recorded. Our team can help identify the right application features for your needs.
Is onboarding solely an HR responsibility?
Not necessarily. Supervisors and relevant departments may also have tasks regarding new employee preparation. Responsibilities are allocated according to the company's workflow.
When should onboarding preparation begin?
Preparation can begin once the hiring decision is confirmed, taking into account the start date, data requirements, facilities, and the supervising manager.
What distinguishes new employee administration from onboarding?
New employee administration creates the employee record and assignment. Onboarding also covers introductions, work preparation and guidance so the employee can start their role.
How can you identify incomplete preparations?
Use a checklist covering requirements, responsible parties, and completion status. Address any outstanding items before the first day of work.
Tailor Employee Onboarding to Your Company's Needs
Tell us about your team's processes and challenges. We can discuss whether Sigma HRIS or Forte HRIS is the right fit through consultations and demos.