HR and Payroll Process Mapping

Clarify your main requirements in a few hours

Walk us through your workflow. We help establish a practical basis for configuration so the application reflects HR and payroll needs from the start.

Discuss Your RequirementsExplore the Details

Focused Mapping Helps Avoid Incorrect Configuration

Process mapping explains how your company works before the application is configured. With more than 10 years of implementation experience, Sigma Solusi Informatika can help clarify requirements in a few hours. We start with practical examples, company rules, and recurring difficulties, rather than asking users to write specifications from scratch.

Walk Through One Complete Process

Following the sequence makes a process easier to understand. For overtime, identify who submits the request, who reviews it, when approval is given, and how payroll receives the result. This explains the connections between tasks without relying on assumptions.

We ask about details that affect configuration, including exceptions such as an unavailable manager or an employee moving to another location. Confirmed answers are recorded; open questions are marked for further decision.

Identify Shared Rules and Exceptions

Branches, employee groups, or periods may follow different rules. If these differences are missed, one setting could be applied to processes that need separate treatment. Correcting that later takes time from both users and the implementation team.

We help distinguish common rules from exceptions. Use existing forms or reports rather than preparing an unnecessarily formal explanation. The purpose is to base setup on rules the company can confirm.

Confirm the Rules Before Configuration

Even a short discussion needs clear notes describing the process, users, source records, and expected results. A shared reference helps prevent information from changing as it passes between HR, payroll, and IT.

The findings guide configuration and test examples. We review available application features before discussing enhancements. This helps the company confirm differences early and understand the preparation required.

Document Findings That Guide Setup and Testing

Mapping connects business processes with application settings. For overtime, for example, the discussion should establish:

  • Who submits the request and who approves it.
  • Which attendance records, period, and calculation rules apply.
  • What HR checks before overtime is included in payroll.

A focused session speeds up preparation by addressing decisions that affect actual use. Internal decisions and technical checks still outstanding are recorded for follow up. The discussion stays straightforward while providing enough detail to avoid configuring the wrong rules.

Sigma Solusi Informatika helps establish this reference when selecting or replacing an HRIS. Confirmed requirements guide HRIS system configuration, while open decisions remain documented. We continue to assist during testing and initial use of Sigma HRIS or Forte HRIS.

HRIS System ConfigurationPayroll Calculation Configuration

Explore the HR processes that may be included in the discussion, preparation, and user guidance for this service.

Payroll Management

Manage employee payroll, salary components, taxes, and deductions using Sigma HRIS or Forte HRIS, backed by our implementation and support teams.

Overtime Management

Manage employee overtime requests and actual hours worked as a basis for payroll preparation, backed by clear data and approvals.

Approval Workflows

Configure approval workflows for employee requests via ESS to ensure decisions and follow up actions align with company authority.

Questions About HR and Payroll Process Mapping

How long does a requirements mapping session take?

The main requirements can be discussed in a few hours using company workflows and rules. Open internal decisions and technical checks are recorded for follow up. This timing refers to mapping, not the full implementation.

Do we need to prepare a complete specification ourselves?

No. We help understand your workflow and document requirements using information confirmed together.

Who needs to participate in mapping?

Include HR and payroll representatives who understand the processes and can confirm company rules. Involve IT where technical requirements need discussion.

Must every question be resolved before setup begins?

Confirmed areas can move forward according to the plan. Unresolved decisions are recorded rather than assumed to be final rules.

Why is mapping important for a quick rollout?

It helps avoid incorrect configuration. Taking time to clarify the rules can reduce corrections after launch.

What if HR and payroll describe a rule differently?

We record the difference and ask the authorised company representative to confirm the rule. Sample requests or calculations make the discussion clearer. That part of setup follows the agreed decision, while other confirmed work can continue.

Walk Us Through Your HR and Payroll Processes

Start with one workflow, the people involved, and the rules they follow. We help turn that explanation into configuration requirements.

Schedule Requirements MappingExplore Sigma HRIS and Forte HRIS