Work Schedule Patterns
Define the applicable start, end, and break times. Specify any differences in patterns between departments or locations.
Work Schedules and Shifts Application
Manage work schedules and shifts across departments and branches with Sigma HRIS or Forte HRIS. Give employees, supervisors and HR a consistent schedule to follow when checking attendance or arranging a shift change.
Configure Working Hours and Shift Assignments for Employee Groups
Companies with multiple work patterns must ensure they are using the latest version of the schedule. Shift changes communicated only via informal messages can lead to attendance records being interpreted against the wrong reference.
Employee Shift Assignments
Determine which employees or groups are assigned to each shift. Within a single branch, operational and administrative teams may have different working hours.
Schedule Changes
Record who approved the change and the effective date of the new schedule. HR needs to be informed of the decision before reviewing attendance records.
Overnight Shifts
If working hours extend past midnight, explain this pattern during the consultation so that the corresponding recording requirements can be properly addressed.
Check Attendance Against the Approved Shift Change
For example, when an employee covers a night shift for a colleague, their time records must be verified against the approved replacement schedule rather than the original one. Coordination between supervisors and HR helps prevent misinterpretation.
Our team helps you understand your company's work patterns and setup requirements for Sigma HRIS or Forte HRIS. Please prepare examples of standard schedules and common schedule change scenarios to ensure the demo is relevant.
Work Calendar and Holidays
Align attendance checks and leave periods with the company's applicable work calendar & public holidays.
Employee Attendance Application
Manage clock in and clock out records via the employee attendance application to ensure attendance checks use accurate employee data.
Use the Latest Shift Schedule to Verify Attendance
Shift arrangements must account for operational needs and employee placement. Schedules that change frequently without corresponding record updates make it difficult to track lateness, absences, or the need for replacements. Therefore, the company needs to establish when schedules are published, who can request changes, and how approved changes serve as the reference point for both HR and employees.
Office, production and customer service teams may follow different working patterns. Using one schedule for all of them can make attendance harder to interpret. Bring examples of your shift cycles, group assignments and usual changes to the consultation. We can use these to identify the settings each team needs and check that attendance is compared with the correct schedule.
Decide how approved shift changes will reach employees and HR. If only the supervisor knows about a swap, HR may still compare attendance with the old schedule. During the demo, include a short notice change and an employee covering another team's shift. Check who approves the change, when it takes effect and how the updated schedule is shared. This helps supervisors arrange coverage while reducing repeated clarification for HR.
Configure Night Shifts That Extend into the Next Day
A key example is the night shift that begins on one day and ends the following day. Teams need to agree on how to group clock in and clock out records to ensure reports remain readable. Employee shift swaps also require a clear approval process. When selecting a work scheduling application, use the work patterns that most frequently generate inquiries to evaluate how well the setup meets operational needs.
Invite the person who prepares your schedules to the demonstration. Use common rotations, shift swaps and overnight work to check whether the setup reflects daily operations. Employees need to understand when they should work, and HR needs the same schedule to interpret attendance correctly. Real examples make these requirements easier to assess.
Discuss work schedules and shifts with the Sigma Solusi Informatika team. Sigma HRIS supports on premises and private cloud deployment, while Forte HRIS is cloud based. Bring your shift patterns and examples of changes so we can review the required setup. We help prepare data, configure the application and support users after implementation.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
Learn More
Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
Work Schedules and Shifts FAQs
What if work schedules differ between branches?
Branch specific schedules can be discussed based on work patterns and operational needs. Please prepare examples of shifts and the schedule change workflow so our team can configure the application settings accordingly.
What should be prepared for the consultation?
Our team helps you understand your company's work patterns and setup requirements for Sigma HRIS or Forte HRIS. Please prepare examples of standard schedules and common schedule change scenarios to ensure the demo is relevant.
How do I choose between Sigma HRIS and Forte HRIS?
Sigma HRIS is available for on premises and private cloud implementation, while Forte HRIS is cloud based. The choice depends on company needs and IT policies, with guidance provided by our team during consultations and demos.
How are shifts that span midnight handled?
Define the reference work date and the corresponding clock in and clock out times based on the shift pattern. These settings should be verified using actual data samples.
How are employee schedule swaps handled?
Record the replacement schedule and the necessary approvals. Attendance data must be compared against the agreed schedule.
What is the difference between the planned schedule and actual attendance?
The schedule indicates the designated working hours. Actual attendance is derived from clock in and clock out records, which must be reviewed against the schedule.
Discuss Work Schedule & Shift Requirements with Our Team
Tell us which tasks you want to simplify and the challenges your team faces. We are ready to demonstrate how the application works, assist with setup, and provide guidance on its use.