Activity Agenda
Outline the topics and session sequence so that participants and facilitators understand the flow. Align the agenda with the agreed program objectives.
Training Event Management Application
Manage employee training events, agendas, participants, and facilitators using Sigma HRIS or Forte HRIS. Centralize information for each class or workshop to streamline preparation, execution, and coordination.
Prepare Training Events with Clear, Complete Information
A single program may comprise multiple events, classes, or workshops involving different participants and instructors. The organizing team requires clear details for each activity. Training event management helps HR organize agendas, participant requirements, and execution records, reducing reliance on numerous separate conversations for coordination.
Participants and Facilitators
Identify participant groups and the parties delivering the material. Note the contact person responsible for activity coordination.
Materials and Facilities
Prepare the necessary learning materials, venue, and relevant equipment. Check readiness before the activity begins to ensure learning time is used effectively.
Event Delivery Records
Collect information on participating attendees, agenda changes, and items requiring follow up. This data supports the review of program execution.
Record Each Class Within a Training Program
A supervisor development program might include a communication workshop and a task delegation practice session on different dates. Each event requires its own agenda, list of participants, and records. With clear segmentation, HR can track completed activities without losing sight of the program's overall objectives.
Prepare Event Details
Define the topic, sessions, participants, and implementation requirements.
Confirm Readiness
Coordinate schedules, instructors, and facilities with the person in charge.
Record the Event Results
Complete the delivery records for progress reporting and evaluation.
Training Events Require Organized Coordination
A single development program may consist of multiple events or sessions. Each event requires clarity regarding participants, timing, materials, and the person in charge. Organized management helps the team distinguish between the program plan and the logistical details. This information also facilitates coordination when activities involve multiple departments, locations, or instructors.
Participants and organizers need more than the event date. They also need to know what to read, what to bring, and how the sessions will run. When details are spread across messages, people may receive different instructions. Use an event example in the demo to discuss what each group needs to see. Separate event records help HR manage several participant groups without mixing up the details of different classes.
For a workshop with several sessions, identify who will confirm trainers, participants, materials, and facilities. Decide who will communicate changes if a time or trainer changes. During the demo, check whether organizers can find these details easily. Clear responsibilities keep preparation from depending on one person. After the event, the records can support progress reporting and program evaluation.
Ensure Participant Needs Are Understood Before the Event
For instance, a hands on workshop requires different preparations than an introductory seminar. Participants may need to bring work materials or complete specific preparatory tasks. When discussing the employee training event application, use these types of activities to identify the necessary information. Clear event administration allows organizers to focus on the smooth running of the session and the participants' learning experience.
Identify the common issues that force last minute training preparations, such as participants not receiving information or session materials remaining unconfirmed. Use these examples during the demo to discuss application requirements. Determine who is responsible for preparing each component and how changes will be communicated. Clear administration enables HR to focus on the smooth execution of the event. Participants are also better prepared for the session, as they are aware of the schedule, requirements, and key information before the event's start.
The Sigma Solusi Informatika team helps you address training needs through Sigma HRIS and Forte HRIS options. Sigma HRIS is available for on premises and private cloud deployment, while Forte HRIS is cloud based. Use training program examples during the demo to better illustrate HR team requirements. We assist with preparation and setup based on agreed processes and provide support after the application goes live.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
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Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
Training Events FAQs
What is the difference between a training event and a training schedule?
A schedule specifies when an activity takes place. Event management encompasses the agenda, participants, instructors, materials, and facilities required to conduct the activity.
Can a single program include multiple events?
Yes. A program can consist of several classes or activities that all align with the same learning objectives.
How does HRIS assist in managing training events?
HRIS helps organize agendas, participants, facilitators, and implementation records. Our team assists with the administrative setup, while the company coordinates the actual execution of the event.
What needs to be confirmed before the event begins?
Review the agenda, participants, facilitators, materials, venue, and equipment required for the activity.
How should agenda changes on the day of the event be handled?
Record changes and communicate them to participants and the person in charge so that the final records accurately reflect how the activity actually unfolded.
What records support post event evaluation?
Attendance, topics discussed, changes to the schedule, and participant feedback serve as input for future discussions.
Discuss Your Employee Training Event Needs with Our Team
Tell us which tasks you want to simplify and the challenges your team faces. We are ready to demonstrate how the application works, assist with setup, and provide guidance on its use.