Payroll Validation in a New System

Compare results and understand the source of any differences

We help check payroll in the new application using the same period and source records as the reference. This makes differences easier to investigate before operational use.

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How to Check Payroll when Switching Applications

When changing applications, confirm that payroll results follow the agreed company rules. A difference in total pay does not explain its cause. Attendance records, component changes, and calculation methods can all affect the result. Sigma Solusi Informatika helps investigate these factors so the payroll team has support throughout the checks.

Use the Same Period and Source Data

Comparisons are unreliable when one result uses final records and the other uses entries from before corrections. A change in allowances or overtime can also explain a difference without an application error. Agree the basis for comparison first.

We help select the sample period, employee groups, and source records. Previous results provide a comparison, while confirmed company rules determine what is correct. Record any planned policy changes so the expected differences are not mistaken for migration issues.

Check Earnings and Deductions per Component

Similar totals do not prove that each component is correct. An overstated earning can be offset by an overstated deduction. Check the calculation behind each component so the result can be explained without simply adjusting the final amount.

We compare sample components and trace them to the underlying records and settings. Record the expected result and the rule behind it. Correcting the cause helps avoid a temporary adjustment that hides the same issue until the next payroll period.

Confirm Results before First Payroll

After corrections, repeat the examples that previously differed. The payroll team should know which results are confirmed and which decisions are outstanding. Operational payroll should begin with approval from the authorised company representatives.

We help repeat checks and discuss findings within the agreed scope. Once the results are confirmed, the company can begin payroll in the new application. Support remains available for subsequent questions and issues.

Record Differences and the Action Taken

Record the employee number, component, reference amount, new result, and identified cause. If the same rule affects several employees, check the whole affected group after correction. This verifies the wider impact instead of resolving only the original example.

Payroll validation gives the company a clear basis for proceeding with the transition. Sigma helps users understand each difference and the outcome of corrective action. Our focus is readiness for operational use, application quality, and payroll results that can be explained.

Sigma Solusi Informatika helps compare payroll during the move to Sigma HRIS or Forte HRIS. Previous results serve as a reference, while company rules determine the correct calculation. After launch, payroll application support continues to investigate questions and resolve issues.

Support After HRIS MigrationHRIS System Migration

Explore the HR processes that may be included in the discussion, preparation, and user guidance for this service.

Payroll Management

Manage employee payroll, salary components, taxes, and deductions using Sigma HRIS or Forte HRIS, backed by our implementation and support teams.

PPh 21 Income Tax

Manage income and PPh 21 tax data within payroll using Sigma HRIS or Forte HRIS, with setup assistance provided by our team.

THR Holiday Allowance

Prepare the Holiday Allowance (THR) calculation using appropriate tenure data and wage components via Sigma HRIS or Forte HRIS.

Questions About Payroll Validation in a New System

Should results always match the previous system exactly?

When the records and rules are the same, compare results component by component. Previous results still need verification; they are not automatically correct. Differences may come from policy changes, incorrect records, settings, or an application issue. Establish the cause before approving the results.

Why is checking total pay insufficient?

An overstated earning and an overstated deduction can cancel each other out. Checking each component confirms whether the underlying calculations are correct.

What should we prepare for the comparison?

Provide a sample payroll period, source records, component breakdowns, and confirmed calculation rules.

Will Sigma help investigate differences?

Yes. We check records and configuration with your team, then follow up on the differences identified.

What happens if an opening value is incorrect?

We confirm the correct source together, address the error, and check the recalculated results.

Is assistance still available after the first payroll?

Yes. Application Specialists and support channels remain available for questions and issue resolution.

Investigate Payroll Differences Before Changing Systems

Prepare results covering the same period and source records. We help compare earnings and deductions and investigate each difference.

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