HRIS Finance and Accounting Integration

Connect payroll results with financial records

Reduce the finance team’s need to rework payroll reports. We help map components, cost codes, and formats to the receiving application’s requirements.

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Prepare Payroll Information for Finance

Finance needs enough detail for recording and payment processes. A payroll total alone may not be sufficient. Differences in department codes, reporting periods, or component groupings can create additional work. Discussing integration early helps align the information and make transferred results easier to check.

Map Payroll Components and Cost Codes

Payroll components may use different names from accounting categories. Clarify the purpose of each salary component, allowance, and deduction. Where costs are allocated by branch or department, employee assignments must reflect the period being reported.

We review mappings with HR and finance using company examples. Authorised company representatives confirm account codes and cost allocations. The agreed mapping guides the exchange format and reduces repeated interpretation of components.

Agree When Payroll Is Ready to Send

Payroll values can change during review. Sending unapproved results may leave finance using figures that differ from HR’s final calculation. Define when results are ready and how corrections after transmission will be handled.

Agree who confirms results, the period covered, and the receiving application’s requirements. Integration does not itself authorise every recording or payment action. Those steps follow the company’s policies and agreed system capabilities.

Compare Payroll Details with the Received Records

Finance may require information arranged differently from an HR report. Review mandatory fields, cost groupings, and transaction identifiers. Being able to open a file or receive a transmission is only part of the check.

We review available formatting and mapping options before proposing additional development. Enhancements can address requirements beyond those options. Sample totals and detailed entries are checked with users against the payroll reference.

Check Allocations Even When the Total Matches

An employee’s cost might remain assigned to their previous department after a transfer. The company total would still match, but departmental costs would be wrong. Compare components and assignments for the same period, as well as the total. Reconciliation helps explain differences before the figures are used.

Share a payroll summary and the format required by finance. HR, finance, and IT can review them with us to determine the exchange method and any enhancement needed. The objective is to support the existing workflow and reduce unnecessary reprocessing.

Sigma Solusi Informatika reviews how Sigma HRIS or Forte HRIS can exchange records with your finance application, including file formats and APIs supported by both systems. When replacing HRIS, recheck the existing formats and codes. Begin an HRIS integration discussion with HR, finance, and IT.

HRIS API IntegrationPayroll Validation in a New System

Explore the HR processes that may be included in the discussion, preparation, and user guidance for this service.

Finance System Integration

Link business travel data to the finance system for advance payments and reimbursements in line with company workflows.

Expense Claims and Reimbursement

Manage claims and reimbursements by tracking expense details, supporting documentation, and approvals to streamline payment coordination.

Payroll Reports

Review payroll reports by employee, department, and branch to make it easier for HR and Finance to audit payroll costs.

Questions About HRIS Finance and Accounting Integration

Which records can finance integration cover?

Examples include payroll results, cost allocations, and transaction details required by finance. The scope depends on the business need and both systems’ capabilities.

Does Sigma decide the account codes?

Your company confirms account codes and recording policies. We help map the records according to that confirmed information.

Does the integration automatically make payments?

Not necessarily. Payment steps and approvals must be discussed specifically for the finance application and the company’s authorisation rules.

What if finance requires a different format?

We review the existing configuration first. An enhancement can be planned where the required format is not already supported.

What should integration testing cover?

Compare periods, totals, component details, cost codes, and records received by finance with the source.

Who should join the consultation?

Include HR, payroll, finance, and the team responsible for the receiving application to confirm operational and technical requirements.

Bring HR and Finance Requirements Together

Prepare sample payroll summaries, cost codes, and the format finance needs. We will discuss the exchange and result checks with HR, finance, and IT.

Discuss Finance IntegrationExplore Sigma HRIS and Forte HRIS