Employee Attendance Data Sources
Identify the sources of attendance records, including attendance devices. Check that employee numbers match so each record is assigned to the right employee.
Employee Attendance Application
Manage attendance alongside work schedules, leave and approved time off in Sigma HRIS or Forte HRIS. Use reviewed records for attendance reports and payroll preparation without repeatedly compiling the same information.
Prepare Attendance Records for Reporting and Payroll
HR needs more than clock in and clock out times. Records must be checked against work schedules, leave, approved time off and any changes. When this information is spread across separate files, the team spends more time checking it before payroll can begin.
Work Schedules
Clock in and clock out times must be interpreted according to the employee's schedule. Shift variations and work locations are key factors in the configuration.
Reviewing Incomplete Attendance Data
Check for data that is incomplete or requires clarification. Do not automatically assume that a missing record indicates an absence.
Payroll Summary
Use the review results as a basis for preparing payroll data in line with company policy.
Check Attendance Against Work Schedules and Approved Leave
Time clock records show timestamps but do not necessarily reflect the full work situation. Employees may switch shifts, take authorized leave, or forget to clock in or out. Supporting information should be reviewed to ensure the summary accurately reflects actual conditions.
Have samples of your current schedules and summary reports ready. Our team will align the attendance, leave, and time off workflows to ensure the system is set up correctly from the start.
Work Schedules and Shifts
Use work schedules & shifts as the reference for start and end times when reviewing employee attendance.
Attendance Reports
Summarize attendance check results in an attendance report for HR needs and payroll preparation.
Match Attendance Times with Employee Work Schedules
Clock in and clock out times do not always explain an employee's working day. HR also needs the assigned schedule, shift changes, leave, approved time off and work assignments. A missing clock out record, for example, does not necessarily mean the employee left early. Checking these details together helps the team resolve differences before using attendance data in reports or payroll.
Attendance records may come from devices, branch reports and explanations from supervisors. If employee numbers or file formats differ, HR has to match the information manually. When choosing an attendance application, check how clearly the team can review these records together. Agree on consistent attendance categories and schedule references across locations. HR can then see which records are complete, which need clarification and which are ready for payroll.
Start with the cases that take HR the most time to resolve. An employee may have clocked in but not out, or worked a different shift from the one originally assigned. Decide what information is needed to confirm the hours and who should approve a correction. Setting out these steps helps reduce unresolved records near the payroll deadline. During a demo, use examples from your own workplace so HR and supervisors can assess whether the review process is clear and practical.
Resolve Incomplete Attendance Records Before Payroll
For instance, an employee may have worked but forgotten to clock out. The team should verify explanations and evidence according to procedure rather than simply altering records without review. Establish a deadline for corrections to prevent the attendance summary from constantly changing as the payroll cutoff approaches. During the employee attendance app demo, use examples involving standard schedules, shift changes, and incomplete records to evaluate how easily the results can be traced.
Consider the work HR still does before an attendance summary is ready. Does the team spend time matching employee numbers, finding the correct schedule or asking why a record is missing? Use these cases in the demonstration, together with a sample reporting period. This gives the team a clearer basis for discussing settings and checks than a list of clock in and clock out times alone.
You can discuss your attendance management needs with the Sigma Solusi Informatika team. Sigma HRIS offers on premises and private cloud options, while Forte HRIS is cloud based. The choice depends on operational requirements and company IT policies. Bring examples of the schedules or summaries currently in use to make the demonstration more concrete. Our team assists with application preparation and setup, and provides support whenever users need help after the system goes live.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
Learn More
Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
Employee Attendance FAQs
What is the difference between attendance tracking and attendance reporting?
Attendance tracking records when employees are present, whereas an attendance report summarizes these records over a specific period. Schedules, leave, and time off requests help HR accurately interpret the summary.
What should be prepared for the consultation?
Have samples of your current schedules and summary reports ready. Our team will align the attendance, leave, and time off workflows to ensure the system is set up correctly from the start.
How do I choose between Sigma HRIS and Forte HRIS?
Sigma HRIS is available for on premises and private cloud implementation, while Forte HRIS is cloud based. The choice depends on company needs and IT policies, with guidance provided by our team during consultations and demos.
Why do clock in and clock out records need to be compared against schedules?
Work schedules define an employee's expected hours. Comparing attendance records with the assigned schedule helps HR check late arrivals and account for shift changes.
What if there are incomplete attendance records?
Check the data source, schedule, and employee remarks. Use an approved correction process to ensure the verification results are traceable.
Can attendance data be used for payroll?
Yes. Reviewed attendance summaries can support payroll calculations under company policy. Confirm that work schedules, leave, approved time off and attendance corrections are complete before processing payroll.
Discuss Your Attendance Management Needs
Tell us which tasks you want to simplify and the challenges your team faces. We are ready to demonstrate how the application works, assist with setup, and provide guidance on its use.