Device Brand and Model
Prepare information regarding the brand, model, and system of the machines used. Integration support must be verified based on the specific device.
Time Clock Synchronization
Connect time clock records with employee information in the HRIS to simplify attendance reporting. Our team helps check device compatibility, match employee codes and plan how records will be transferred.
Connect Time Clock Records with Employee Data in the HRIS
Attendance machines store time records, whereas HR requires data suitable for attendance verification. Discrepancies in employee codes, file formats, or time settings can complicate data matching.
Employee Code
Match each employee code on the device with the correct employee in the HRIS. Resolve any differences before using the records.
Data Retrieval Method
Explain the current data retrieval process, for example, via specific files or available connections. The appropriate method needs to be confirmed with the team.
Verification of Synchronized Data
Compare sample records from the machine with the received data. Check for timing, completeness, and potential duplicate records.
Data Synchronization from Different Time and Attendance Machines
For instance, two branches might use different types of machines. Data retrieval methods and output formats may vary. Examining sample data helps determine integration requirements before the company relies on the results for attendance summaries.
Prepare the device brand and model, sample data, and available connection details. Our team will evaluate integration methods and data retrieval schedules compatible with your company's hardware.
Employee Attendance Application
Manage clock in and clock out records via the employee attendance application to ensure attendance checks use accurate employee data.
Attendance Corrections
Use the attendance correction process to review erroneous or incomplete records before updating the attendance summary.
Match Employee Codes Between Time and Attendance Machines and the HRIS
Each time clock record needs to be linked to the correct employee before HR can use it. Different employee numbers, replacement devices or clocking in at another branch can make matching more complicated. During preparation, check the employee codes, time format, device location and transfer method. Our team reviews the actual equipment and available connection options to determine how it can work with the HRIS.
Check the settings on each device before planning an integration. An incorrect clock or a different employee number can make otherwise valid records difficult to match. Prepare a list of devices, locations and current transfer methods so the team can review them together. Also consider the daily checks: who confirms that records have arrived, and what happens if some are missing? These practical details matter as much as the connection itself.
Test with records from different branches and include situations where an employee code has changed. Check what happens when the same records are sent again so duplicate entries can be handled correctly. Available options may differ by device, so confirm the process with the team. These examples help establish whether synchronization reduces manual work and make it easier to distinguish a device problem from a transfer delay or a record that needs correction.
Check That All Records Arrived After Synchronization
A connection problem at a branch may delay records until the next transfer. A missing entry in the HRIS could therefore mean the data has not arrived, rather than the employee failed to clock in. Use device records and transfer details to check the cause. Reviewing these cases before implementation helps the team agree on how to handle delays and reduces unnecessary manual corrections.
The synchronization process should enable the team to verify data completeness. While reducing download and upload steps is beneficial, HR still needs to be alerted if any records are missing. When discussing integration, have the device types and samples of the data typically retrieved ready for review. Device compatibility and data transmission methods should be confirmed beforehand. This preparation allows for a clear assessment of application requirements without assuming that all devices operate in the same way.
You can discuss your attendance management needs with the Sigma Solusi Informatika team. Sigma HRIS offers on premises and private cloud options, while Forte HRIS is cloud based. The choice depends on operational requirements and company IT policies. Bring examples of the schedules or summaries currently in use to make the demonstration more concrete. Our team assists with application preparation and setup, and provides support whenever users need help after the system goes live.
Choose Sigma HRIS or Forte HRIS to Match Your Business
Both products serve small businesses through large enterprises. Their main distinction is how you deploy and manage the system. We help you choose based on operational needs and IT policies.
Choose Sigma HRIS for on premises deployment on your own servers or in a private cloud. Our team helps configure the application around your HR processes and IT policies.
Learn More
Choose Forte HRIS for a cloud based application. We help select modules, prepare records and guide users according to your HR requirements.
Learn MoreSigma HRIS and Forte HRIS are continuously updated to reflect user needs, including ESS, mobile applications and AI powered capabilities. Explore them in a demonstration using examples from your business.
Compare the ProductsHRIS Implementation Guidance and Application Support
Sigma Solusi Informatika has developed HR and payroll systems for more than 10 years. Drawing on this experience, our team can map your business processes in just a few hours.
Data Preparation and Application Setup
Start with the records and workflows you already use. We help prepare and migrate data and configure the application to fit your processes from the outset.
Application Support After Implementation
Our support team and project manager remain available after launch. We answer questions and help resolve issues so HR can keep work moving.
Time Clock Synchronization FAQs
Can time clocks from any brand be used?
Support depends on the brand, model, and how the device outputs data. Please have the device details and sample data formats ready so our team can assess suitable integration options.
What should be prepared for the consultation?
Prepare the device brand and model, sample data, and available connection details. Our team will evaluate integration methods and data retrieval schedules compatible with your company's hardware.
How do I choose between Sigma HRIS and Forte HRIS?
Sigma HRIS is available for on premises and private cloud implementation, while Forte HRIS is cloud based. The choice depends on company needs and IT policies, with guidance provided by our team during consultations and demos.
What should be checked if data from the time clock does not appear?
Check the device connection, the last data retrieval time and the records stored on the device. Confirm that its employee codes match the corresponding employees in the HRIS.
Should duplicate data from the machine be checked?
Yes. Agree on how to identify records and handle data sent more than once so the same attendance entry is not counted twice.
What if the company uses machines across multiple locations?
Prepare a list of devices, locations, connection methods, and employee codes to review the appropriate synchronization pattern.
Discuss Time Clock Synchronization Needs with Our Team
Tell us which tasks you want to simplify and the challenges your team faces. We are ready to demonstrate how the application works, assist with setup, and provide guidance on its use.